JOB TITLE Supervisory Librarian
AGENCY Commander, Navy Installations Command
BRANCH Community Readiness Center
JOB ANNOUNCEMENT NUMBER FFR16-134
SALARY RANGE $51,000 to $67,000 Annually
Plus non-taxable post allowance
OPENING DATE Wednesday, February 10, 2016
CLOSING DATE Wednesday, March 9, 2016
SERIES & GRADE NF-1410-04
POSITION INFORMATION Regular Full-Time
NUMBER OF VACANCIES 1
DUTY LOCATION(S) Fleet Activities Yokosuka, Japan
WHO MAY APPLY Worldwide
SUMMARY OF DUTIES AND RESPONSIBILITIES
Directs overall library operation providing mission, education, and quality of life support to base personnel, their families, and retirees. Responsible for the full scope of library functions to include library administration, personnel management, circulation services, reference/research services, technical services, and technological development and support. Incumbent is responsible for the library facility; i.e., maintenance and improvements, purchase of furniture and equipment, and allocation of space within the facility for various library functions. Develops budgets and establishes short and long-range library plans. Monitors funding allocations, meets expenditure targets, and justifies unfunded requirements. Performs as a liaison with user groups, establishes partnerships/networks with local, state, and regional organizations. Responsible for work force management, recruitment, and staff training. Structures assignments of employees based on priorities and deadlines, selective consideration of the difficulty and requirements of assignments, and the capabilities of employees. Periodically reviews work. Provides proper guidance, direction, and continuous feedback on strengths and weaknesses; holds employees responsible for satisfactory completion of work assignments. Conducts employee performance appraisals and advocates appropriate recognition and feedback for performance and contributions. Provides reference and research services using a broad range of current and retrospective resources, as well as a variety of resource formats; i.e., print resources, non-print resources, on-line databases, other libraries, or external subject resources. Devises appropriate search strategies and handles advanced and complex subject-matter inquiries. Develops collection management and ensures compliance. Develops a selection plan to match resource requirements and prioritizes requirements against available funds. Continuously assesses the collections and properly evaluates them against authoritative bibliographies, subject handbooks, local criteria, and usage statistics. Selects all types of print and non-print media to meet the organizational, educational, and personal needs of library customers in a wide variety of subjects and reading levels. Performs selective removal and replacement of obsolete and worn materials from the collection, while ensuring that collections contain needed retrospective holdings. Review the acquisition of materials from central funds for approval/disapproval. Establishes internal procurement and quality processes to ensure appropriate accountability for library acquisitions. Responsible for ensuring the most effective acquisition method is used to acquire library materials. Works with the procurement office to develop purchase agreements and statements of work for various library requirements. Resolves problems with procurement activity, finance and accounting office, or vendors beyond the expertise of the technicians. Performs original cataloging, subject analysis, and classification of a wide variety of specialized information in all formats using Dewey Decimal Classification and Library of Congress subject headings. Develops and implements name, series, and subject authority control records. Evaluates effectiveness of the library’s automated services, determines requirements and conducts studies to improve system operation. Serves as a coordinator of automation and systems, including local area network, wide-area network, and Internet, within the library. Writes policy and procedure manuals for automated library operations. Manages the library marketing program to include outreach programs, publicity, cross marketing, and special events. Oversees special events, activities, and development of displays and exhibits, highlighting themes dealing with a wide range of topics. Tracks marketing program costs and evaluates program effectiveness. Develops and maintains contact with professional and service organizations to promote specialized programs and exhibits. Conducts tours and orientations for VIPs and commanders, prepares how-to instructions for library and resource use, plans and conducts subject specific instruction seminars on library resources and services. Accurately develops, prepares, and justifies library budgets. Accurately controls expenditure of funds by consistently monitoring fund allocations and library expenditures. Accurately prepares reports and submits them to requesting authority within time frame specified. Appropriately displays managerial skills and compliance with personal directives. Accurately appraises performance within established guidelines and time frames. Properly applies Equal Employment Opportunity principles and requirements. Accurately trains employees to successfully accomplish work tasks and comply with security, safety, and health regulations. Appropriately develops marketing plans and strategies to increase library awareness and usage. Formulates cost efficient search strategies to effectively perform comprehensive reference services and technical literature searches. Effectively plans and conducts library instruction seminars. Effectively evaluates and manages collection development. Effectively organizes (classifies) and catalogs materials to make them accessible to library users through public catalogs. Effectively directs computer automation support projects. Effectively instructs library personnel in the use of new software packages. Appropriately complies with agency and DoD/MWR Library Standards. Establishes and maintains, within established parameters, policies and procedures for all aspects of library functions. Establishes and maintains a program of continuing research and efforts toward improving and expanding library operations. Maintains currency within the library profession by attending professional meetings, conferences, workshops, and seminars. Ensures catalog records are accurate and current. Works independently and accomplishes objectives with minimal supervision. Performs other related duties as assigned.
KNOWLEDGE, SKILLS, AND ABILITIES
A) Two (2) full years of progressively higher level graduate education or master’s in library science or equivalent graduate degree, e.g., LL.B. or J.D., related to the position and one (1) year equivalent experience to an NF-3 level is required.
B) Professional knowledge of all aspects of library principles, concepts, methodology, operations, functions, and management to perform the professional and administrative duties of the position.
C) Knowledge of the policies, procedures, systems, and interrelationships of the library, the library’s databases, data sources, and the customers served.
D) Knowledge of marketing and publicity techniques and of the interests and needs of customers and organizations served to promote library use.
E) Knowledge of established procurement rules and regulations and internal organizational acquisition policies. Familiarity with publishers’ and suppliers’ methods of operation.
F) Knowledge of on-line database searching and research techniques and capabilities of post-processing to meet user requirements.
G) Experience supervising the work of library employees.
H) Ability to communicate orally and in writing.
CONDITIONS OF EMPLOYMENT
Satisfactorily complete all background checks to include National Agency Check with Written Inquiries (NACI).
**Return rights for current employees must be negotiated with the losing command. Candidates not associated with DOD/DON are ineligible for return rights.
A selection may be made at the first cut-off date. Some positions have special requirements. Selection may be tentative pending the completion of the satisfactory employment reference checks and receipt of proof of education (where applicable). Selectee may be required to complete a one (1) year probationary period. Participation in the Direct Deposit/Electronic Fund Transfer is required. Salary is commensurate with experience and/or education.
Selectees initially recruited from the United States or who are already on a Transportation Agreement will be entitled to transportation and moving costs for themselves and their family members. Household goods may be shipped and a housing allowance is paid to cover monthly housing and utility costs.
Compensation includes base pay, a Post Allowance which is a non-taxable (federal) allowance based on the Japanese yen rate exchange, and a Living Quarters Allowance sufficient to pay for a housing unit within close proximity of the Naval base. You may also ship and/or store your household goods. These and other benefits are available to those personnel hired on an overseas transportation agreement.
The Department of the Navy (DON) is an Equal Employment Opportunity Employer. All qualified candidates will receive consideration without regard to race, color, national origin, religion, sex, age, mental or physical disability, genetic information, reprisal, marital status, political affiliation, sexual orientation, or any other non-merit factor. The DON provides reasonable accommodations to applicants with disabilities. Applicants with disabilities who believe they may require reasonable accommodations should email their request toMWR_Recruitment@fe.navy.mil to ensure proper consideration is given.
HOW YOU WILL BE EVALUATED
Using the qualifications of the positions, as predetermined Ranking and Rating Criteria of knowledge, skills, and abilities will be used for each application.
All benefits offered (medical, dental, life insurance, spouse & dependent life insurance, long-term disability, retirement, and 401(k) savings plan). You can review our benefits at: http://www.navymwr.org/
HOW TO APPLY
All interested applicants should submit all required documents to: CNRJ NAF Human Resources Office, Building 1559, Room 225.
Or send your resume via email: MWR_RECRUITMENT@fe.navy.mil
Or mail to: Commander Navy Region Japan
NAF Human Resource Office (N941)
PSC 473 Box 12
FPO AP 96349-0001
Please visit our webpage at http://www.navymwr.org/jobs to find a sample format and information on Military Spouse Preference. If you are claiming Veteran’s Preference, please submit a copy of your DD214.
Please direct inquiries to: MWR_RECRUITMENT@fe.navy.mil
OF-306 (Declaration for Federal Employment)
Proof of Education
DD-214 (If claiming Veteran’s Preference)
If you are a current federal employee, please submit your most recent Personnel Action Report (PAR) or SF-50
AGENCY CONTACT INFO
Commander Navy Region Japan Commander, Navy Installation Command
NAF Human Resource Office (N941) Phone: (315) 243-5446
PSC 473 Box 12 Email: MWR_RECRUITMENT@fe.navy.mil
FPO AP 96349-0001
WHAT TO EXPECT NEXT
Please ensure that your application/resume contains all the information requested in the vacancy announcement. If your resume or application does not provide all the information requested on this form and in the job vacancy announcement, you may lose consideration for the job. Applications received after the closing date will not be considered. If selected for an interview, applicants can expect to be contacted 1-3 weeks after the interview with a position offer or notification of non-selection.